CDS Renewal Procedures Outlined

The CDS office in Aurora Colorado is planning to get a head start n the 2018 renewal season.  Manager of CDS Dr. Doug Veatch is planning some changes from previous renewals to both speed up and streamline the process.  Suppliers who wish to renew the contracts they hold in 2018 will need to proactively follow the procedures outline below.  CDS suppliers who are not up for renewal should review but at this time no action is necessary.  For CDS contractors whose contracts are expiring in 2018 need to make contact with the CDS office before December 8, 2017 or the contracts will be solicited for bids.  Below is a letter from the CDS office.  Note:  To contact the CDS office use the email CDS@usps.gov and be sure to reference your contract number in the subject line.

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Welcome to the 2018 renewal process.  There are several steps to the renewal process this year:

The first step is to complete the documents that will be needed to move through the process.  Attached you will find important forms that must be completed and returned by email to cds@usps.gov as soon as possible, but not later than December 8, 2017.

The second step of the process requires us to verify supplier eligibility and confirm that it is in the best interests of the Postal Service to renew the contract.  The renewal of a contract is predicated on a mutually beneficial relationship between the supplier and the Postal Service.

Within the documents, we have included a PS Form 7463A with the current rate and a blank column for your offer.  If the contract is renewed, you will be eligible to request a Consumer Price Index (CPI) adjustment seven months after the effective date of the contract renewal and on an annual basis thereafter.  Signing the price proposal does not guarantee a renewal decision.

The final step is a comprehensive review by the contracting officer to determine that all requirements for renewal have been met, and that it is in the best interests of the Postal Service to move forward with the renewal.

Please note: Failure to complete and return the items described below by December 8, 2017 will be interpreted as a desire to allow the contract to expire.  The service will then be solicited.

Renewal Documents – Complete, Return by December 8, 2017

Enclosed

Item Description

X

PS Form 7445 Inquiry Concerning Renewal

X

PS Form 7463A Negotiated Cost Statement Highway Transportation Contracts

X

Provision 4-3 Representations and Certifications (November 2012) – 4 pages

X

W-9

X

PS Form 2025 Contract Personnel Questionnaire – 2 pages

X

PS Form 5472 Pre-Award Questionnaire and Assets and Liabilities Statement – 2 pages

 

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Send the completed forms to cds@usps.gov and include your 5-digit HCR number in the subject line of the email.

The documents listed below are provided for your information and records.  Do not return these forms to this office

Supplier Contract Documents – Do Not Return

Enclosed

Item Description

X

PS Form 7435B Renewal of Transportation Services Contract

X

Statement of Work

X

Terms and Conditions, Transportation & Contract Delivery Service

X

Wage Determination

X

Understanding Fuel at Renewal